Managing vehicles

Manage the vehicles in your fleet so that you and the other members of your group account can use them for applications. 

• Instructions for use and operation

  Instructions for use and operation

  You will find the vehicle management function under “Account/Master data” – “Vehicles” (1). Here you can see all vehicles that you or a member of your group account have created, search for them (2), edit them (5), delete them (6) or create new ones (3). 

  If a newly-created or amended vehicle is not displayed correctly in the table straight away, you can reload the page with the update button at the top right of the overview (7).

  If you have more than 10 vehicles, the new vehicle may also be displayed on a subsequent page of the table. In this case you can use the small arrows below the table to navigate to the next page or to have more lines displayed.

  

• Searching for vehicles

  Searching for vehicles

  In the “Search” field above the list of all vehicles, enter a designation, brand or number plate of a vehicle that has previously been entered. The list will now be filtered and you will then only be shown vehicles that contain what you entered in one of these fields. Delete what you entered so that all addresses are displayed again.

• Entering a new vehicle

  Entering a new vehicle

  To enter a new vehicle, press the button “New”. 

  

  A dialogue box opens in which you must complete all the fields marked with a red asterisk *. If you don’t complete a field or complete it in an invalid format, this will also be displayed in red below the field.

  You can choose the designation (1) as you wish. It’s only for your convenience so that you can find the vehicle again more easily later. 

  If the vehicle type does not correspond to any of those mentioned, select “Others” (2). In this case, you must, in addition, enter a short description of the vehicle type (3).

  If you select “Work motor vehicle” as the type, you need to complete additional fields. This is described in the next chapter.

  If your vehicle is currently registered in Switzerland or the Principality of Liechtenstein and thus registered in the Motor Vehicle Information System, it’s not necessary to provide a vehicle registration document. In this case, select “Registered in CH or FL” (4) and enter the number plate. The system will check whether the number plate you entered is found. In this case, no vehicle registration document is required. But (if you wish) you can upload further documents relating to your vehicle (5).

  If your vehicle is not registered in Switzerland or the Principality of Liechtenstein, or if you are driving with a dealer’s number plate (U number), select the appropriate option under 4. No check will be carried out on the number plate now. However, in this case you absolutely must upload a vehicle registration document:

  

  You can attach images and PDF documents. If you attach a document in an unauthorized format or a document that is too large, an error message to this effect will be displayed.

  You can only save the vehicle once you have correctly completed all the necessary fields. Only then will the “Save” button appear. But you can also cancel the entry at any time by pressing the appropriate button or by closing the window with the X in the top right-hand corner. No data will then be saved. 

• Entering and editing a work motor vehicle

  Entering and editing a work motor vehicle

  If you select work motor vehicle (1) as vehicle type, further fields will be displayed. As work motor vehicles are not loaded, their length (3) and width (4) always remain the same. The axle loads (5) and driven axles (7) do not change either. This means that these data can already be entered in the vehicle management system, instead of filling them in again and again for each application. If the weight of the vehicle (2) is more than 44 tonnes, the wheelbases (6) must be indicated as well.

  

  The different values are validated by comparing them with one other. The following applies:

  • The total axle loads (5) must correspond to the weight of the vehicle (2);
  • The total wheelbases (6) must be smaller than the length of the vehicle (3);
  • The number of selected checkboxes for “Driven” (7) must correspond to the number in the “of which number driven” field.

• Editing or deleting an existing vehicle

  Editing or deleting an existing vehicle

  To edit or delete an existing vehicle, you have to select it with the radio button in the first column of the table. The buttons “Edit” and “Delete” are now active.

  

  With “Edit”, a dialogue box opens with the existing vehicle data. To enter data in the individual fields and validate it, the same applies here as when creating a new vehicle.

  If you press “Delete” and confirm the action in the corresponding dialogue box, the vehicle will be definitively deleted from your master data. This has no effect on existing applications. But from this point on, you can no longer add this address to an application.

• Error

  Error

  It may happen that a registered vehicle cannot be found for technical reasons. In this case, no “Save” button will be displayed, despite correct entries in all fields, and, where applicable, no error message either. But you can still save your vehicle if you select the option “Registered outside of CH or FL or dealer’s number plate (U)” and enter the number plate. No check is then carried out in the Motor Vehicle Information System. But you must provide a vehicle registration document for this.

  If you want to employ a vehicle that can be utilized in different configurations, you must enter it several times, once for each configuration used. But if a configuration is to be used only once, you can adapt the existing one, create the application and adapt the vehicle again after submitting the application. The vehicle data taken over in the application is always that which is saved at the time the addition is made to the application. Subsequent adaptations to the vehicle don’t have any effect on the application.

  So, if you have added a vehicle to an application and notice that the vehicle data displayed is incorrect, you must delete the vehicle again from the application, exit the application, adapt the vehicle and finally select it again in the application.